Personal Data Processing Principles

Effective Date: 05.26.2025.

1. Introduction

SPEAK YOUR MIND KFT, a company registered in Hungary (Tax ID: 32522877-1-42), with its registered address at 1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. ajtó (“Company,” “we,” or “our”), is committed to ensuring the lawful, fair, and transparent processing of personal data.

This document applies to all personal data processed by the Company in relation to clients, employees, partners, and website visitors. The purpose of this document is to inform you about the principles guiding our processing of personal data and your rights as a data subject.

We process personal data in compliance with the following legal frameworks:

• Regulation (EU) 2016/679 – General Data Protection Regulation (GDPR)
• Hungarian Act CXII of 2011 – on Informational Self-Determination and Freedom of Information (“Infotv.”)

For more detailed information, please refer to our Privacy Policy and Cookie Policy.
“Personal data” means any information relating to an identified or identifiable natural person.

2. Data Controller and Contact Information

The data controller responsible for the processing of your personal data is:
SPEAK YOUR MIND KFT
Address: 1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. Ajtó
Tax ID: 32522877-1-42
General inquiries: info@speakyourmind.help
For data protection matters: legal@speakyourmind.help

If you have any questions or concerns regarding the processing of your personal data, including your rights as a data subject, please feel free to contact us using the above details.

3. Categories of Data Processed

We collect and process the following categories of personal data, depending on the nature of your relationship with the Company:

• Clients:
  Full name, email address, phone number, billing information, session history, and other information provided during the use of our services.
• Employees and Contractors:
  Name, contact details, identification number, tax and banking information, employment or contractual details, work performance data (if applicable).
• Website Visitors:
  IP address, browser type and version, device identifiers, cookie data, usage patterns, and other technical information collected through analytical tools.

4. Purpose and Legal Basis of Processing

We process personal data for the following purposes, legal bases, and retention periods:

Additional notes:

• Service provision includes all activities necessary to deliver our services, such as scheduling sessions and communication with clients.
• Billing and tax compliance relates to our legal obligations for financial record keeping.
• Marketing processing is conducted only with your explicit consent, which you can withdraw at any time without affecting prior processing.
• Security and fraud prevention cover all measures taken to protect your data and prevent unauthorized access or misuse.

5. Data Transfers and Third Parties

We may share personal data with:

• Service providers (e.g., payment processors, IT support, cloud hosting), who act as data processors on our behalf and are contractually obliged to ensure confidentiality and data security.
• Legal and regulatory authorities when required by law.
• Third-party marketing services, only with your explicit consent.

Data transfers outside the European Economic Area (EEA) will only occur when adequate safeguards are in place, such as Standard Contractual Clauses (SCCs) or equivalent mechanisms, to ensure appropriate protection of your personal data.

6. Data Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include, but are not limited to:

• Encryption of data both in transit and at rest,
• Access controls and secure authentication processes,
• Regular security audits and risk assessments,
• Strict confidentiality protocols adhered to by all staff involved in processing your data.

7. Data Subject Rights

Under GDPR, individuals have the right to:

• Access your personal data and receive a copy,
• Correct inaccurate or incomplete data,
• Request deletion of your data when allowed,
• Limit how we process your data in certain cases,
• Object to processing based on legitimate interests or marketing,
• Receive your data in a portable electronic format.

To exercise these rights, contact us at info@speakyourmind.help. We will respond within one month as required by GDPR.

8. Right to Submit a Complaint to the Supervisory Authority

In accordance with Article 13(2)(d) of the GDPR, we inform data subjects of their right to lodge a complaint with a supervisory authority. If you believe that your personal data is being processed unlawfully or unfairly, you have the right to file a complaint with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH).

Hungarian National Authority for Data Protection and Freedom of Information (NAIH)
Registered address: 1055 Budapest, Falk Miksa utca 9-11, Hungary
Mailing address: 1363 Budapest, Pf. 9
Phone: +36 (1) 391-1400
Email: ugyfelszolgalat@naih.hu
Website: https://www.naih.hu

9. Use of Cookies

Our website uses cookies to enhance user experience and provide certain functionalities. For detailed information about the types of cookies we use and how you can manage or opt out of them, please refer to our Cookie Policy.

10. Amendments to This Policy

We reserve the right to update or modify this Personal Data Processing Principles document at any time. Any significant changes will be communicated via our website or by email notification to affected individuals.
For further information or questions regarding this policy, please contact us at:
Email: legal@speakyourmind.help

SPEAK YOUR MIND KFT
Registered address: 1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. ajtó
Email: info@speakyourmind.help