Personal Data Processing Principles
Effective Date: May 26, 2025
1. Introduction
SPEAK YOUR MIND KFT, a company registered in Hungary (Tax ID: 32522877-1-42), with its registered address at 1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. ajtó ("Company," "we," or "our"), is committed to ensuring the lawful, fair, and transparent processing of personal data.
This document applies to all personal data processed by the Company in relation to clients, employees, partners, and website visitors.
We process personal data in compliance with the following legal frameworks:
- Regulation (EU) 2016/679 – General Data Protection Regulation (GDPR)
- Hungarian Act CXII of 2011 – on Informational Self-Determination and Freedom of Information ("Infotv.")
"Personal data" means any information relating to an identified or identifiable natural person.
2. Data Controller and Contact Information
SPEAK YOUR MIND KFT
Address: 1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. ajtó
Tax ID: 32522877-1-42
General inquiries: info@speakyourmind.help
Data protection matters: legal@speakyourmind.help
3. Categories of Data Processed
Clients:
Full name, email address, phone number, billing information, session history, and other information provided during use of our services.
Employees and Contractors:
Name, contact details, identification number, tax and banking information, employment or contractual details, work performance data.
Website Visitors:
IP address, browser type and version, device identifiers, cookie data, usage patterns, and other technical information collected through analytical tools.
4. Purpose and Legal Basis of Processing
| Purpose | Legal Basis | Retention Period |
|---|---|---|
| Service provision | Contract performance (Art. 6(1)(b) GDPR) | Until termination of the contract + 5 years |
| Billing & Tax Compliance | Legal obligation (Art. 6(1)(c) GDPR) | 8 years (tax law requirements) |
| Marketing (with consent) | Consent (Art. 6(1)(a) GDPR) | Until consent is withdrawn |
| Security & Fraud Prevention | Legitimate interest (Art. 6(1)(f) GDPR) | 3 years |
5. Data Transfers and Third Parties
We may share personal data with service providers, legal and regulatory authorities when required by law, and third-party marketing services only with your explicit consent.
Data transfers outside the EEA will only occur when adequate safeguards are in place, such as Standard Contractual Clauses (SCCs).
6. Data Security Measures
- Encryption of data both in transit and at rest
- Access controls and secure authentication processes
- Regular security audits and risk assessments
- Strict confidentiality protocols adhered to by all staff
7. Data Subject Rights
Under GDPR, you have the right to access, correct, delete, restrict, object to, and port your personal data. To exercise these rights, contact us at info@speakyourmind.help. We will respond within one month.
8. Right to Complain to the Supervisory Authority
Hungarian National Authority for Data Protection and Freedom of Information (NAIH)
Address: 1055 Budapest, Falk Miksa utca 9-11, Hungary
Phone: +36 (1) 391-1400
Email: ugyfelszolgalat@naih.hu
Website: https://www.naih.hu
9. Use of Cookies
For detailed information about the types of cookies we use, please refer to our Cookie Policy.
10. Amendments to This Policy
We reserve the right to update this document at any time. Significant changes will be communicated via our website or email.
Email: legal@speakyourmind.help
SPEAK YOUR MIND KFT
1082 Budapest, Leonardo da Vinci utca 7. Fsz. 2. ajtó